Sunday, September 23, 2012

3 Techniques for running an effective meeting

3 Techniques for Running an Effective Meeting

1.      The meeting needs an objective. An effective meeting serves a useful purpose. You need to achieve a desired outcome. At the end of the meeting the leader should close with “I want the group to…” with a end result clearly defined.

2.      Meetings need to use the time wisely. No one wants their time wasted. Starting with your team objective everything that happens in the meeting itself should further that objective. To ensure you cover only what is on the agenda you need to stick to relevant activities. Stick to talking about these 7 factors:

a.       Priorities

b.      Results

c.       Participants

d.      Sequence

e.       Timing

f.       Date and Time

g.      Place

A important aspect of running an effective meeting is to respect the allotted time. Start the meeting on time and do not spend time recapping for latecomers and finish on time.

3.      Get everyone to participate. Make a point of asking others for their ideas. At the end of each agenda item quickly summarize what was said and ask people to confirm that that’s a fair summary. Watch for body language and make adjustments if necessary. Ensure that the meeting stays on topic. At the close of the meeting quickly go over next tasks and inform everyone that you will be sending out a meeting summary.


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